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Office Administrator

JOB PURPOSE:

The office administrator is responsible for administrative and project support, primarily at one assigned location. Coordinates and oversees systems, procedures, and departmental projects as needed to support the effectiveness of operations. 

KEY DUTIES AND RESPONSIBILITIES:

  • Performs administrative support tasks, prioritizes multiple projects simultaneously, and ensures directives are met
  • Manages office supply inventory, greets visitors, responds to general inquiries, and schedules appointments.
  • Coordinates events including preparing communication, ordering lunches, and managing budgets 
  • Coordinates meetings as needed including managing conference room calendars and coordinating offsite events or meetings
  • Manages employee or vendor gifts and group mailings
  • Ensures clean and organized common areas
  • May assist with coordinating building maintenance, submitting maintenance work orders as needed
  • May assist with or manage access to facilities for employees and/or vendors
  • Assists departments as needed within assigned location
  • Manages organizational charts for assigned location including contact information
  • Processes all incoming, outgoing, and pending mail to determine course of action and direct correspondence to appropriate departments
  • Manages department specific projects or programs as directed
  • Manages travel arrangements as needed
  • Manages monthly expense and company credit card reporting
  • Assists with company or department communications
  • Other duties as assigned

REQUIRED QUALIFICATIONS:

  • 1 year of administrative or related experience
  • High school diploma, GED, or equivalent education
  • Excellent interpersonal and customer service skills
  • Good written and verbal communication skills
  • Good organization and time management skills
  • Ability to work independently and determine work needs with limited or no supervision
  • Ability to work in a fast-paced environment and regularly change priorities based on business needs. 
  • Proficiency using Google Suite and/or Microsoft Office programs including Gmail, Calendar Docs, Slides, Sheets, Word, Excel, and Powerpoint
  • Experience working with confidential materials and information
  • Ability to maintain confidentiality appropriately

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree in a related field
  • Cannabis experience 

PHYSICAL REQUIREMENTS:

  • Sitting for extended periods of time
  • Ability to sit, stand, stoop, stretch, walk, bend, twist, reach, perform repetitive motions, and carry boxes or items

COMPENSATION DETAILS:

  • Pay Range: $19.00 to $24.00; actual pay will be determined based on qualifications
  • Bonus Eligible
  • Accrue paid time off (PTO) immediately; starting at 2 weeks per year
  • Health, Dental, and Vision insurance plans available
  • Supplementary insurance plans available including Life, Disability, Accident, and Critical Illness
  • 401k and ROTH 401k plans

 

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